★★★★★4.9 · Trusted by 200+ service crews

Run your whole crew from one WhatsApp number.

Magic Staffer handles scheduling, job reminders, invoices, and supply orders — all inside the conversations you're already having. No app. No training. Five minutes to set up.

Free 30-day trial · No credit card · Cancel anytime

🧹
Magic Staffer
online
Message Magic Staffer…
🎤
⏱️
Saves 4+ hrs
every week
💰
94% paid
on time
⚡
5-min setup
no app needed
0.0 hrs
saved per week per business
0%
invoices paid on time
0 min
average setup time
0M+
service businesses underserved
$0
app download ever required
The real cost

Running a crew is a full-time job
on top of your full-time job.

Most tools were built for offices. You work with your hands.

2+ hrs
Lost to scheduling every single day
Back-and-forth texts, missed calls, double-bookings. Every morning starts with chaos before the first job begins.
38%
Of invoices get paid late
Paper invoices get lost. Venmo requests get ignored. Following up feels awkward and wastes more of your time.
$60K+
For a real operations manager
Big companies have whole teams for this. Small businesses get enterprise software that requires a week of training.
“

“I didn't start a cleaning business to spend all day texting from my phone. Magic Staffer gives me those hours back.”

Maria Rodriguez — Crystal Clean, Chicago

Built for your industry

See Magic Staffer in your world.

Real conversations. Real workflows. Real results.

🧹
Rosa
Crystal Clean Services
Problem: Sunday night scheduling chaos

See how Rosa uses Magic Staffer to automate cleaning operations — from booking to payment, all through WhatsApp.

4.5 hrs saved/week
96% on-time payments
Zero no-shows
🧹
Magic Staffer
online
Message Magic Staffer…
🎤
Simple by design

Your whole business,
one WhatsApp conversation.

Just text Magic Staffer like you'd text a team member. It handles the rest.

1
Book a job in seconds
Text a client name, address, and date. Magic Staffer confirms the crew member, adds it to the schedule, and notifies everyone automatically.
2
Automatic reminders go out
Crew and clients get a message 24 hours before every job. No-shows drop to near zero without you lifting a finger.
3
Invoice with one message
Say "send invoice to Johnson $240" and a professional invoice with a card payment link goes out instantly. Get paid the same day.
4
Reorder supplies automatically
Tell Magic Staffer what you're running low on. It places the order with your usual supplier and confirms the delivery date.
5
Daily digest, every morning
Wake up to a clean summary of today's jobs, who's on each one, and any pending invoices. No app. Just one message at 7am.
🧹
Magic Staffer
online
Message Magic Staffer…
🎤
Everything included

Every tool you need.
Nothing you don't.

Smart Scheduling
Book, reschedule, and assign jobs by text. No app, no calendar syncing required.
Auto Reminders
Crew and client reminders sent automatically 24 hours before every job.
Instant Invoicing
Professional invoices with card payment links sent in seconds with a single text.
Supply Ordering
Reorder from your supplier through a quick message — no logging into portals.
Morning Digest
A clean daily summary of jobs, crew, and outstanding invoices. Every morning at 7am.
Card Payments
Clients tap a secure link to pay by card. Money hits your account within 2 business days.
Multi-Crew
Manage up to 20 crew members, each with their own assignments and reminders.
Weekly Reports
Revenue summary, jobs completed, and payments outstanding — every Sunday evening.
Real businesses

Crews who got their
weekends back.

★★★★★

“I used to spend Sunday nights texting everyone about Monday's jobs. Now Magic Staffer does it automatically at 8pm. I can't imagine going back.”

Maria Rodriguez
Maria Rodriguez
Crystal Clean · Chicago · 6 crew
★★★★★

“My guys don't use apps. But they all use WhatsApp. Magic Staffer was literally the only tool that worked for my landscaping crew without any convincing.”

Derek Kim
Derek Kim
GreenEdge Landscaping · Austin · 9 crew
★★★★★

“Invoicing used to take me two hours on Fridays. Now it takes five minutes. And I get paid faster because clients just tap a link.”

Sandra Perez
Sandra Perez
Spotless Pro · Miami · 4 crew
Transparent pricing

Pricing that grows
with your crew.

No setup fees. No contracts. Cancel or upgrade anytime.

Starter
$79
per month · up to 3 crew
  • ✓Scheduling via WhatsApp
  • ✓Crew & client reminders
  • ✓Invoicing + card payments
  • ✓Morning digest
  • ✓Supply ordering (1 supplier)
Most popular
Growth
$149
per month · up to 10 crew
  • ✓Everything in Starter
  • ✓Up to 10 crew members
  • ✓Multiple supplier integrations
  • ✓Weekly revenue reports
  • ✓Priority WhatsApp support
  • ✓Custom message templates
Pro
$299
per month · up to 20 crew
  • ✓Everything in Growth
  • ✓Up to 20 crew members
  • ✓Multi-location support
  • ✓QuickBooks integration
  • ✓Dedicated onboarding call
  • ✓Custom workflows

+ 0.5% on card payments processed through Magic Staffer. No monthly minimum.

Questions answered

Everything you're
wondering about.

Does my crew need to download an app?+
No — Magic Staffer runs entirely through WhatsApp. Your crew receives and replies to messages as they always have. The only "setup" is you texting your business number to our onboarding line.
What if my clients don't use WhatsApp?+
You can configure Magic Staffer to reach clients via SMS instead. Most US clients prefer SMS for business messages, and the invoice payment link works identically in both channels.
How does the 5-minute setup actually work?+
You text your business phone number to our setup line. Magic Staffer asks a few questions — crew names, service area, working hours — in a WhatsApp conversation. No forms. No portals. You're running before your second cup of coffee.
Is my client and payment data secure?+
Yes. All data is encrypted at rest and in transit. Payments are processed via Stripe, the same infrastructure used by Amazon and Google. We never sell or share your data.
Can I use my existing WhatsApp Business number?+
Yes — if you have a WhatsApp Business account, Magic Staffer can connect directly to it. If not, we'll provision a dedicated number for you during setup at no extra charge.
What industries does Magic Staffer support?+
Magic Staffer is built for any field service business: residential cleaning, commercial cleaning, landscaping, pool service, pest control, HVAC, and more. If you schedule crews and send invoices, Magic Staffer will work for you from day one.
Magic Staffer

Your crew is ready.
Are you?

Start your free 30-day trial. No credit card. No contract. Sign up now and you're running in 5 minutes.

Free for 30 days · 5-minute setup · Cancel anytime